Archive items manually – Microsoft Support

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

replace.me › Blog › Outlook. Outlook provides two ways to Archive: AutoArchiving and Manual Archiving. Watch the free video here, transcripts for the entire video follow. Archive E-mails Outlook & on Windows XP, Vista, 7, 8 Manual archiving provides flexibility, and allows you to specify exactly which folders. Contained here is an Archiving Dialog for Manual Archiving. Backing up the Archives PST folder is particularly important. Watch the free video here, transcripts. Archive items manually · In Outlook Click File > Info > Cleanup Tools > Archive. Archive · In Outlook Click File > Info > Tools > Clean up old items.❿
 
 

Cleaning Up your Mailbox – Microsoft Outlook

 

To close the archive data file, in the Folder pane, right-click the name of the archive data file. A shortcut menu will appear. Choose Close Archive. The archive data file might be called something other than archive — if so, the name of your particular archive data file will appear instead of the term archive. Your archive folder disappears from the Navigation pane. Before you empty out your Deleted Items, if you accidentally deleted a message you didn’t want to lose. Click on the Deleted Items folder.

You’ll find all the messages you’ve deleted in the last few months unless you’ve emtped the Deleted Items folder. To recover a deleted message, just drag it from the Deleted Items list to the icon for whichever folder you want to put it in.

To set Outlook to empty your Deleted Items folder on exit, go to the File tab and click on Options. To ask questions, request a service, or report an issue, contact the ITS Service Desk , You can turn on or off the AutoArchive process by selecting or deselecting the Run AutoArchive Every check box at the top of the AutoArchive dialog box.

You can also change how often AutoArchive runs by replacing the 14 in the text box with any number between 1 and If you filter your mail into multiple folders, you may want to set different AutoArchive schedules for each mail folder.

To do this, right click on the email folder, select Properties , and select the AutoArchive tab. Select ” Archive this folder using these settings. Toggle navigation. Give feedback. Auto Archiving AutoArchive will move messages over 6 months old from your mailbox hosted on the Exchange server to a mailbox on your local computer.

Please keep in mind archived messages will not be viewable through Outlook Web Access because they are no longer stored on the Exchange server. In the main Outlook window, click on the File tab and click on the Options button. The Outlook Options dialog box will appear. Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions.

Easy to follow. No jargon. How to find the archive file location on your machine If you cannot find the archive. Here’s a quick way to determine the exact location of your Outlook archive: right-click the Archive folder in the list of folders, and then click Open File Location.

This will immediately open the folder where your archived. If you have created a few different archive files, you can view all the locations at a glance in this way:. In the first part of this tutorial, we have covered the Outlook Archive essentials. And now, it’s time to learn a few techniques that go beyond the basics.

If for some reason you need to relocate your existing Outlook archive, simply moving the archived. To disconnect the Outlook Archive folder, right click on the root Archive folder in the list of folders, and click Close Archive. This will only disconnect the archive from your Outlook, but won’t delete the archived.

Move the archive file to where you want it. Close Outlook, browse to the location of your archived. Once your Outlook archive is copied, you can delete the original file. Though, a safer way would be rename it to archive-old.

The Archives folder will immediately show up in your list of folders. The last but not the least step is modifying the AutoArchive settings so that from now on Outlook will move old items to the new location of your archived. Otherwise, Outlook will create another archive. To have delete old items from the Deleted Items and Junk E-mail folders automatically, set Outlook AutoArchive to run every few days, and then configure the following settings for the above folders:. Older items will be deleted from the Junk and Deleted items folders on the next AutoArchive run.

For example, if you configured AutoArchive to run every 14 days, the folders will be cleaned out every 2 weeks. If you want to delete junk emails more often, set a smaller period for your Outlook Auto Archive. In other words, if after receiving an email message or marking a task complete, you make any changes to an item e. If you want Outlook to disregard the modified date, you can configure it to archive items by the following dates:. The solution requires making changes to the registry, so we recommend using it very carefully because serious problems may occur if you modify the registry incorrectly.

As an extra precaution, be sure to back up the registry before modifying it. If you work in a corporate environment, you’d better have your admin do this for you, to be on the safe side. For starters, check your Outlook version. If you are using Outlook , be sure to install April hotfix for Outlook , and Outlook users need to install the December hotfix for Outlook Outlook and Outlook do not require any additional updates.

Close the Registry Editor, and restart your Outlook for the changes to take effect. Outlook Archive not working – reasons and solutions If Outlook Archive or AutoArchive does not work as expected or you have problems with finding your archived emails in Outlook, the following troubleshooting tips can help you determine the source of the problem. Most likely, you are using the Exchange Server mailbox, or your organization has a mail retention policy that overrides Outlook AutoArchive, e.

If it is the case, please check the details with your system administrator. You can also add the Do Not AutoArchive field to your Outlook view to get an overview of items for which this option is selected.

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Microsoft outlook 2013 manual archive free

 
It is available in all versions of Outlook , Outlook , Outlook , Outlook , Outlook and earlier. You will be able to restore your Outlook Archive folder any time you need it by performing the above steps. If you don’t use the “Do not AutoArchive” option, you can ignore this setting. If you turn on AutoArchive without changing any of the other AutoArchive settings, Outlook automatically archives items every 14 days, sending items that are over six months old to the archive file listed in the AutoArchive dialog box. Please keep in mind that archiving many items at a time may slow your computer’s performance. When archiving is in progress, the status information is displayed in the status bar. Look in the Archive File text box. Cancel Submit. Exporting copies the original items to the export file, but does not remove them from the current folder, nor from the main.❿
 
 

Outlook — Archive manually? – Microsoft Community. Microsoft outlook 2013 manual archive free

 
 

Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive. If you do not want to use the default file or location, under Archive file , click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box.

This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only. AutoArchive, which is turned on by default, automatically moves old items to an archive location at scheduled intervals.

However, you can manually back up and archive items to a location that you specify. Rather than backing up or archiving your items manually, you may find that AutoArchive can meet your needs. A shortcut menu will appear.

Choose Close Archive. The archive data file might be called something other than archive — if so, the name of your particular archive data file will appear instead of the term archive. Your archive folder disappears from the Navigation pane. Before you empty out your Deleted Items, if you accidentally deleted a message you didn’t want to lose. Click on the Deleted Items folder. You’ll find all the messages you’ve deleted in the last few months unless you’ve emtped the Deleted Items folder.

If you want to apply other settings for one or more folders, do not click this button. Instead, configure the archiving settings for each folder manually. Default aging periods used by Outlook Auto Archive The default aging periods in all Outlook versions are as follows:.

The default periods can be changed for each folder individually using the Mailbox Cleanup option. To prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps.

Click OK to save the changes. You can use this method to automatically delete old emails from the Deleted Items and Junk E-mail folders. The detailed steps are here. How to create archive folder in Outlook If you selected the Show archive folder in folder list option when configuring the Outlook Auto Archive settings , the Archives folder should appear in the Navigation pane automatically.

If the above option was not selected, you can display the Outlook Archive folder in this way:. That’s it! The Archive folder will show up in the list of folders straight away:. Once the Archive folder is there, you can find and open your archived items as usual. To search in Outlook archive, select the Archive folder in the Navigation Pane, and type your search text in the Instant Search box. To remove the Archive folder from your list of folders, right click on it, and then click Close Archive.

Don’t worry, this will only remove the Archives folder from the Navigation pane, but won’t delete the actual archive file. You will be able to restore your Outlook Archive folder any time you need it by performing the above steps. If you don’t want any automatic archiving, you can archive emails and other items manually whenever you want. This way, you can have more control over which items to keep and which to move to the archive, where to store the archive file, and so on.

Please keep in mind that unlike Outlook AutoArchive , manual archiving is a one-time process , and you will need to repeat the below steps each time you want to move older items to archive. If you want to archive all emails, calendars , and tasks , select the root folder in your Outlook mailbox, i. By default, in Outlook and later versions, the root folder is displayed as your email address I’ve renamed mine to Svetlana as shown in the screenshot below :.

Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. By default, older Outlook items archived automatically on a regular interval. You can also manually back up and archive items, in addition to AutoArchive or as a replacement. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File.

Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive. If you do not want to use the default file or location, under Archive file , click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK.

The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn’t match my screen. Because Outlook features a dedicated archive button, archiving a message instead of manually moving it a specific folder can save you a lot of time when organizing your inbox. Instead, they are moved to the archive folder, where they stay until they are either manually deleted or moved from the archive folder back to inbox.

Better yet, you can use a bulk email organizer to clean up your Outlook archive with one click. Simply choose the group of emails and click the Archive button to have them archived. This is how to archive in Outlook web app: 1.

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